Billable

Managing contractors and payouts

Keep contractors, their default rates and their project assignments on file, then record every payout so money out is as visible as money in.

3 min read

If you subcontract any part of your work, the money going out deserves the same treatment as the money coming in. Billable keeps contractors, their terms and their payouts in one place.

Step by step

  1. Add the contractor — Save their role, default rate and currency, plus any notes and a status. This is the record you will reuse every time you work together.
  2. Assign them to a project — Choose the pay type (hourly, monthly or fixed) and the rate for that specific job, so the arrangement is written down rather than remembered.
  3. Record each payout — Log the amount, currency, date, status and any note when you pay them.
  4. Watch the net picture — Payouts feed your finance dashboard alongside your income, so you can see what is left rather than only what came in.

Worth keeping on file

  • Attach the contractor agreement to their record so the terms and the payouts live together.
  • Record a payout when you send it, not at month end — the status field exists so a pending payment can be logged before it clears.

Quirks worth knowing

The small things that trip people up.

A default rate is a starting point, not a lock

Each contractor carries a default rate and currency, but the rate is set again when you assign them to a project — so one person can be on different terms for different jobs.

Pay type is per assignment

Hourly, monthly and fixed are chosen when you put a contractor on a project, which is what lets a monthly retainer and a one-off fixed job sit under the same person.

Payouts land on your dashboard

Recorded payouts show up next to income, so what you see is net rather than gross. That is the number that tells you what the month actually did.

Status makes a payout a promise or a fact

Logging a payout with its status separates what you owe from what you have already sent, so nothing is paid twice or forgotten.

Notes are where the awkward details go

Which invoice the payment covers, which route it went by, what was agreed on a call — put it in the note and it is still there next quarter.

More about pay contractors →

More guides

Billing in another currency

Set a home currency for your own reporting, invoice each client in the currency they actually use, and see everything converted at rates refreshed daily.

Recording what a payment really cost

Record what actually landed when an invoice is paid, split the disclosed fee from the margin hidden in the exchange rate, and see which payment route costs you most.

Reading your finance dashboard

Understand the outstanding, overdue, paid and draft totals, see contractor payouts beside your income, and know which number to act on first.

Still stuck on this?

Send us a message through the support form and a real person will walk you through it — usually within a couple of business days.

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